Beonsys demo

Watch the work run itself.

AI agents take on the volume of your back-office work: books, invoices, orders, paperwork and support. Experienced people check what matters and sign off. You pay for finished work, not for hours.

Book a 20-minute demo See it run
  • Works inside the tools you already use
  • A person signs off every result
  • Every step written to a log you can read
Sample data. The Beonsys console on a working day: receipts, invoices, bank lines, order emails, policy documents and support chats arrive in an intake lane, agents read each one, and it lands in a Done list as a finished, logged result. Anything unusual is sent to a person, who checks it and signs it off.
Sample data

A different shape of back office

Most back offices grow one hire at a time. Every new client means another desk, another login, another person to train. Beonsys grows the other way: the work gets faster every month, and you only pay for what gets finished.

Agents do the volume

Reading, sorting, matching, drafting, entering.

People own the result

An experienced reviewer checks what matters and signs off.

You pay per result

Per ledger, document, order or conversation. Never per hour.

Live examples

Pick a job. Watch it run.

Five kinds of work Beonsys runs today. Each one plays the way it runs for a client: agents do the steps, rules check them, and a person decides where it matters.

Bank lines and receipts in. A reconciled, signed-off month out.

Juniper & Co. · October books Done

Sample runs. All people, companies and amounts are fictional.

Under the hood

From paper to posted.

Follow one receipt through Beonsys, from the moment it arrives to a finished, matched line in the books.

  1. 01

    It arrives.

    A photo from a phone, a forwarded email or a scan. Beonsys files it to the right client and month the moment it lands.

  2. 02

    It’s read.

    An agent reads the vendor, date, amount, tax and card. Every field is boxed, labeled and scored, so you can see how sure it is.

  3. 03

    It’s understood.

    The fields become a ledger row. The account comes from how this client booked the same vendor before, and hard rules check the rest.

  4. 04

    It’s matched and logged.

    It snaps to the bank line with the same amount on card 4417. The log records when, who, what and why. Then it’s done.

Sample data

Gets better every month

Answer once. It becomes a rule.

When something is unclear, you get one tidy list, not a stream of emails. Your answer is saved as a rule, so the same question never comes back.

October close Sample data

Questions for you

2 questions left

  1. Harbor & Pine

    Card 4417 · 14 Oct

    $1,240.00

    Office supplies or owner’s draw?

    This card paid for both last quarter.

  2. Coastline Rentals New vendor

    Bank transfer · 21 Oct

    $3,180.00

    Equipment or rent?

    First time this vendor shows up in your books.

Trust is earned, and lost fast.

Every new job starts with a person approving every item. It earns more room one full month at a time, and loses it all in one step.

Month-end close

Sample run

  1. Level 1

    A person approves every item

    Every new job starts here.

  2. Level 2

    A person checks samples and anything unusual

    After a full month on target.

  3. Level 3

    Agents run it; people review exceptions and sign off

    After another full month on target.

Now

Level 3

Month 3

  1. Month 1: on target
  2. Month 2: on target
  3. Month 3: on target
  1. Month 3On targetStays at Level 3.
  2. Month 2On targetA full month on target. Up to Level 3.
  3. Month 1On targetA full month on target. Up to Level 2.
  4. Month 1New jobStarts at Level 1. A person approves every item.

  • Up only on a full month

    A job moves up a level only after a full month on target.

  • Down in one step

    One serious mistake sends it straight back to Level 1, and the fix becomes a rule.

  • Always a person

    At every level, payments, deletions and changes to a closed period need a person.

Why Beonsys

Other ways to get this done. And what changes with Beonsys.

Each approach can work. They differ in what you pay for, who checks the result, and what happens when the work grows.

Compare Beonsys with

Four ways to get back-office work done, compared
Hire in-house Your own team Outsourced staff People billed per seat Software you run Tools your team operates Beonsys Agents, checked by people
You pay for Salaries, benefits and desks A person’s time, per seat each month Licenses, plus your team’s time Finished work: per ledger, document, order or conversation
Who does the work Your team A remote team member Your team, with the software AI agents, with our people on the exceptions
Who checks it You Usually you You An experienced reviewer signs off before it reaches you
When volume grows Hire again Add seats Your team still does the work Same system, more output
When someone leaves Hire and train again A new person to bring up to speed Know-how may leave with them Your rules stay in the system
What you can see What people report Periodic reports Dashboards in the tool A live log of every step and a weekly scoreboard
Book a 20-minute demo

A general comparison of approaches, not of any one company. Plenty of teams run well on each.

Pay for hours, or pay for results.

What the work costs over a year as it grows.

Illustration
  • People, hours and seats
  • Beonsys, per finished result
With people, cost follows headcount. With Beonsys, it follows finished work.

Pricing

Pay for finished work. Never for hours.

A clear monthly price for bookkeeping, whether you keep one ledger or many. Everything else is priced per document, order or conversation.

Custom

More than 10 ledgers

Custom quote

Usually less per ledger

Get a quote

A ledger is one set of books for one business.

Every plan includes

  • Every transaction categorized
  • Accounts reconciled
  • One list of questions
  • Month-end report
  • A live log of every step
  • Reviewer sign-off on every close

What would it cost?

Move the slider. Your numbers stay in your browser.

Stays in your browser. Nothing is sent.

Plan that fits

Team

Per ledger
$188
Room on this plan
2 more ledgers

8 ledgers: Team plan, $1,500 a month, about $188 a ledger.

Book a 20-minute demo

Other work

Priced per document, order or conversation. Quoted after a 20-minute demo.

  • Invoices and bills
  • Orders
  • Insurance paperwork
  • Customer support

Ways to start. Pick the one that fits.

  1. 20-minute demo

    Free

    We run your kind of work on sample data while you watch. Nothing to connect.

    Book a 20-minute demo

  2. Side-by-side month

    $450 for 3 ledgers

    We run next to whoever does them today, so you can compare. Credited to your first invoice if you continue.

  3. Backlog clean-up

    $150 per month of backlog

    Behind on the books? We catch them up, month by month. Minimum $450.

  4. Founding clients

    50% off

    Our first two clients get 50% off for three months, in return for a reference and a short case study.

Contract: 60 days, then month to month.

Book a 20-minute demo Contact us

What you see every week

Numbers, not reassurance.

What was handled, what needed a person and what got better, all on one page.

Weekly scoreboard · Week 6

All ledgers · this week

Sample data

  • Items handled

    59% since week 1

    1,926

    Items handled per week, weeks 1 to 6: 1,210, 1,380, 1,495, 1,620, 1,790 and 1,926.

  • Finished without a person

    88%

    Up from 61% in week 1

  • Sent to a person

    41

    Down from 96 in week 1

  • Questions for you

    7

    In one list, not a stream of emails

  • Corrections turned into rules

    12

    Each one a question that won't come back

  • Closed on the agreed day

    On target

    10 of 10 ledgers

Live logEvery step, as it happens

  1. AgentCategorized 214 bank lines for Juniper & Co.
  2. RuleHeld back a duplicate Bluebird receipt
  3. PersonSigned off Harbor Street Studio's close
  4. DoneReconciled Fernwood Dental to $0.00
  5. AgentMatched 38 bills to purchase orders
  6. QuestionNew vendor Coastline Rentals: one question
  7. RuleOver the $2,000 limit: sent for approval
  8. AgentEntered an order for 500 tumblers
  9. PersonApproved a $380 refund for a customer
  10. RuleSaved a correction as a new rule
  11. DoneDrafted a certificate for signature
  12. AgentAnswered 12 questions from the policy

Every client gets this every week, plus the full log of every step behind it.

FAQ

Questions, answered.

How Beonsys works, what it costs, and what it will never do.

Something we haven't covered?

Contact us directly
Can you work under our name?

Yes. Firms can run Beonsys white-label: the work is done under your firm's name, and your clients only ever see your firm.

Which software do you work in?

QuickBooks Online and Xero for the books. For everything else, the tools you already use: your inbox, helpdesk, order system and document tools. Nothing new for your team to learn.

Can you move money or delete anything?

No. Our software has no payment or delete actions, so it never moves money. Changes are prepared for your approval, and some always need a person: payments, deletions and changes to a closed period.

What happens when something goes wrong?

It's caught, logged and fixed, and the fix becomes a rule the system follows from then on. That job also drops back to a person approving every item until it has proven itself again.

Where does our data go?

It stays in your tools. We access only what you grant, use business AI accounts whose terms exclude training on your data, mask account and tax numbers, and log every action.

What does it cost?

Bookkeeping is $900 a month for up to 5 ledgers, or $1,500 a month for up to 10. More than 10 is a custom quote. Other work is priced per document, order or conversation, quoted after a 20-minute demo. See pricing

How do we start?

Book a free 20-minute demo on sample data, with nothing to connect. If it fits, run a side-by-side month: $450 for 3 ledgers, next to whoever does them today, credited to your first invoice if you continue. Our first two clients get 50% off for three months, in return for a reference and a short case study. Ways to start

What if we leave?

The contract is 60 days, then month to month. If you leave, you keep your rules, your logs and your reports.

Your work next

See your work run itself, in 20 minutes.

Bring one process. We'll run it on sample data while you watch, then show you what it would cost.

Book a 20-minute demo Contact us

Our first two clients get 50% off for three months, in return for a reference and a short case study.

Book a demo Ways to start